The Keystone Workspace
The operating platform for the businesses we act for.
An attorney-designed home for your contracts, e-signatures and company secretarial work — built and overseen by a corporate attorney, and reserved for the businesses we work with.
Written by
Martin Kotze
Attorney, Conveyancer & Notary Public
Last reviewed:
Why it’s different
Not software you buy. A standard you operate to.
Attorney-designed
Built by a practising corporate attorney for how South African businesses actually work — not a generic, off-the-shelf SaaS.
Attorney-overseen
Run alongside your legal work and kept current by your counsel — not left to you to administer.
Reserved for our clients
You don’t buy it. You gain it by working with the firm — and it grows with the relationship.
Contract management
Every contract, under control
Your signed agreements, read and organised for you — with every renewal and notice deadline watched so nothing lapses.
- Drop in signed PDFs, Word files or scans; the Workspace reads each one and pulls out the parties, dates, values and key clauses — every figure shown with the wording it came from.
- Nothing is filed until you confirm it — speed with your judgment over it.
- Renewal and notice deadlines tracked automatically, with an at-a-glance view of everything coming up.
- A searchable register of every agreement, linked into families when one amends or replaces another.
- Naspers Labs (Pty) LtdSaaS subscription · R 480,000 p.a. 9d
- Acme Trading (Pty) LtdSupply agreement · R 1.2m 28d
- Westfield PropertiesCommercial lease · R 92,400 p.m. 54d
- Brightwater CapitalShareholders agreement · — 137d
e-Signatures
Signed, sealed, and on the record
Send any document for legally binding electronic signature and sign in your browser — the executed copy files itself back, with its audit trail.
- Sign in-browser — no separate account, no printing or scanning.
- Send to counterparties with an optional signing order; everyone signs their part.
- The fully-executed document returns to your Workspace automatically, complete with audit trail.
- One place for everything awaiting signature — across matters, contracts and resolutions.
- Master Services AgreementAcme Trading (Pty) Ltd
- Directors’ Resolution — dividendBrightwater CapitalAwaiting counterparty
- Mutual NDANaspers Labs (Pty) Ltd Signed
Tap “Sign” to try it →
Company secretarial
Your statutory records, impeccably kept
A proper Companies Act share register, beneficial-ownership tooling, resolutions and a compliance calendar — maintained to standard alongside your attorney.
- A true s50 / Regulation 32 securities register — share accounts, allotments, transfers, certificates and beneficial interests, reconciled automatically.
- Beneficial-ownership filings prepared end to end: the ownership structure mapped, owners’ documents collected, and the complete CIPC pack produced.
- Resolutions and a minute book, an annual-return tracker and a live compliance calendar so nothing slips.
- Reconstruct your register as at any past date, and export everything to Excel, Word or PDF.
Governance health
Annual return current · BO filed · 1 certificate expiring
- M. Kotze450 ord · 45.0%
- Brightwater Capital350 ord · 35.0%
- Founders Trust200 ord · 20.0%
How it works
It comes with the work — not a subscription.
- 1
Engage us on your corporate and commercial work.
- 2
We set up your Workspace and bring your existing records in.
- 3
Your attorney keeps it current as your business moves.
Who stands behind it
Designed and overseen by your attorney
The Keystone Workspace was designed by Martin Kotze — corporate, commercial and conveyancing attorney and notary, practising since 2014. It’s built for South African business — the Companies Act, POPIA and the ECTA — on bank-grade encrypted storage. Your records stay yours, exportable to Excel, Word or PDF whenever you need them.
Questions
Frequently asked
- Can I just buy the software?
- No. The Keystone Workspace isn’t sold as a standalone subscription — it’s part of working with the firm, designed and overseen by your attorney and kept current alongside your legal work.
- Who designed it, and who keeps it running?
- It was designed by Martin Kotze, a practising corporate and commercial attorney, and is maintained alongside your matters — not left to you to administer.
- Do I need to install anything?
- No. The Workspace runs in your secure portal in any web browser — nothing to install or maintain.
- Is my information secure and POPIA-compliant?
- Yes. Your documents are held on bank-grade encrypted storage, scanned for viruses on upload, and the platform is built by a South African attorney with POPIA in mind.
- Can my team and advisors use it?
- Yes. You decide which of your people can see each company’s registers and documents, with per-user permissions.
- What happens to my records?
- They’re yours. You can export your contract register and statutory registers to Excel, Word, CSV or PDF at any time.
- How do I get access?
- Contact us to find out more — we’ll show you how the Workspace fits the way your business operates.
Find out how the Workspace fits your business.
It’s reserved for the businesses we act for. Start a conversation and we’ll show you.
Why you can trust this: Martin Kotze has been an admitted Attorney of the High Court of South Africa, registered Conveyancer, and Notary Public since 2014, practising from Pretoria. The firm is regulated by the Legal Practice Council under firm registration 17444.
This guide is general information, not legal advice for your specific matter.