Electronic Signatures

Signed, sealed, and on the record.

Send any document for legally binding electronic signature and sign in your browser — the executed copy files itself back into your Workspace, complete with its audit trail.

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Signatures on the platform are legally binding ordinary electronic signatures under the Electronic Communications and Transactions Act 25 of 2002 (section 13(3)). Certain instruments — a registered mortgage bond, a notarial deed or some conveyancing documents — require more, and we handle those separately.

In-browser signing

Sign where you are

Review and sign in your browser — no separate account to create, nothing to print or scan.

  • Signers open a secure link and sign in place — no new login.
  • Works across matters, contracts and company resolutions.
  • A clear, single call-to-action for whoever’s turn it is.

Multiple parties, in order

Everyone signs their part

Send to several signers with an optional signing order, so each party signs in turn and you can see exactly where it is.

  • Add as many signers as the document needs.
  • Turn on a signing order when sequence matters.
  • Per-signer status, so you always know who’s next.

One inbox

Everything awaiting signature, in one place

A single inbox across matters, contracts and resolutions — filterable by what’s pending and what’s done.

  • All / Pending / Completed at a glance, with a count of what needs you.
  • Each item labelled by what it is and which matter or company it belongs to.
  • No more hunting through email threads for the latest copy.

Executed copy + audit trail

The signed copy files itself back

When the last party signs, the fully-executed document returns to your Workspace automatically — with its audit trail attached.

  • The executed PDF is filed back as the document of record, against the right matter, contract or resolution.
  • A signing audit trail records who signed, when, and from where.
  • Nothing to download, rename and re-file by hand.

Assurance when you need it

Extra verification, and signing without a login

Add one-time-PIN verification for higher assurance, or send a tokenised link so an external director can sign a resolution without an account.

  • Optional email or SMS one-time-PIN verification per signer.
  • Tokenised guest links for external signatories on company resolutions.
  • Built for South African business — an ordinary electronic signature under the ECTA.

How it works

Send, sign, and it files itself back.

  1. 1

    Send

    Choose the document, add the signers and an optional signing order, and send.

  2. 2

    Sign in-browser

    Each signer opens a secure link and signs in place — no account, no printing.

  3. 3

    Counterparties follow

    Where there’s an order, each party signs in turn; you watch progress in one place.

  4. 4

    Filed with its trail

    The executed copy returns to your Workspace automatically, with its audit trail.

Questions

Frequently asked

Are these signatures legally binding?
Yes. Under South Africa’s Electronic Communications and Transactions Act 25 of 2002, an agreement is not without legal force merely because it was concluded electronically, and an ordinary electronic signature suffices wherever the parties require a signature (sections 13(3) and 22). The platform produces a legally binding ordinary electronic signature for the documents it handles.
Are there documents this isn’t suitable for?
Some instruments need more than an ordinary electronic signature or have specific statutory formalities — for example a registered mortgage bond, a notarial deed or certain conveyancing documents. Those are handled separately, with the right formalities, as part of your matter. We’ll always tell you when a document needs more.
Do signers need an account or software?
No. Signers open a secure link and sign in their browser — nothing to install and no account to create. For company resolutions, external directors can sign via a tokenised guest link.
What happens to the signed document?
When the last party signs, the fully-executed copy returns to your Workspace automatically as the document of record — filed against the right matter, contract or resolution — with its signing audit trail attached.
Can I add extra verification?
Yes. You can require an email or SMS one-time PIN per signer for higher assurance, and enforce a signing order where sequence matters.

Sign without the printing and scanning.

It’s part of working with the firm. Start a conversation and we’ll show you how it fits your workflow.

Contact us to find out more

Why you can trust this: Martin Kotze has been an admitted Attorney of the High Court of South Africa, registered Conveyancer, and Notary Public since 2014, practising from Pretoria. The firm is regulated by the Legal Practice Council under firm registration 17444.

This guide is general information, not legal advice for your specific matter.