Privacy Policy

Last Updated: 1 March 2026

1. Introduction

MJ Kotze Inc ("we", "us", "our") is a law firm managed by Martin Kotze, an admitted attorney, conveyancer and notary public of the High Court of South Africa, registered with the Legal Practice Council. We are committed to protecting your personal information and processing it lawfully, fairly and transparently.

This Privacy Policy explains how we collect, use, store and protect personal information in accordance with the Protection of Personal Information Act 4 of 2013 ("POPIA") and any applicable regulations made thereunder.

By using this website or submitting information to us, you acknowledge that you have read and understood this Privacy Policy.

2. Information We Collect

We collect only the personal information necessary for legitimate business purposes. The categories of information we may collect include:

  • Contact enquiries: when you use our contact form, we collect your name, email address, telephone number and the content of your message.
  • Website analytics: we may collect anonymised, aggregated data about how visitors use our website (such as pages viewed and time spent on the site) for the purpose of improving our online services. This data does not identify you personally.

We do not intentionally collect sensitive personal information (as defined in section 1 of POPIA, including information concerning health, race, religion, political views or criminal record) through this website.

3. Purpose of Processing

We process your personal information for the following purposes:

  • To respond to enquiries submitted through our contact form or by email.
  • To communicate with you in connection with legal matters or professional services.
  • To improve the content and functionality of our website.
  • To comply with our professional and legal obligations.

We will not process your personal information for any purpose that is incompatible with those stated above without your prior consent.

4. Legal Basis for Processing

We process personal information on the following lawful grounds under POPIA:

  • Consent (section 11(1)(a)): where you have voluntarily provided your personal information by submitting our contact form or otherwise engaging with us.
  • Legitimate interest (section 11(1)(c)): where processing is necessary to pursue our legitimate interest in responding to professional enquiries and improving our services, provided such interest is not overridden by your right to privacy.
  • Legal obligation (section 11(1)(f)): where processing is required to comply with applicable law or professional rules binding on attorneys in South Africa.

5. Information Sharing

We do not sell, rent or trade your personal information to third parties. We do not share your personal information with any external parties except:

  • Where required by law, court order or professional obligation (for example, obligations under the Financial Intelligence Centre Act or rules of the Legal Practice Council).
  • With trusted service providers who assist us in operating our website or providing our services, subject to appropriate data processing agreements and confidentiality obligations.

Any service provider who processes personal information on our behalf does so only on our instructions and in accordance with POPIA.

6. Data Retention

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected or as required by law:

  • Contact form enquiries that do not result in a professional engagement are retained for a period of 12 months from the date of submission, after which they are securely deleted.
  • Personal information relating to legal matters is retained in accordance with our professional obligations and the applicable prescription periods under South African law.

You may request the deletion of your personal information at any time, subject to our legal and professional obligations to retain certain records.

7. Your Rights Under POPIA

As a data subject under POPIA, you have the following rights:

  • Right of access (section 23): you may request confirmation of whether we hold personal information about you and, if so, a description of that information.
  • Right to correction (section 24): you may request that we correct or update personal information that is inaccurate, irrelevant, excessive, out of date, incomplete or misleading.
  • Right to object (section 11(3)): you may object at any time to the processing of your personal information, on reasonable grounds, unless legislation requires such processing.
  • Right to lodge a complaint: if you believe we have processed your personal information unlawfully, you have the right to lodge a complaint with the Information Regulator.

To exercise any of the above rights, please contact us using the details in section 11 below. We will respond to requests within a reasonable time and in accordance with POPIA.

8. Information Regulator Contact Details

If you are not satisfied with how we have handled your personal information or responded to your complaint, you may contact the Information Regulator of South Africa:

  • Name: The Information Regulator (South Africa)
  • Address: JD House, 27 Stiemens Street, Braamfontein, Johannesburg, 2001
  • Email: complaints@inforegulator.org.za
  • Telephone: +27 82 891 3029

9. Security

We implement reasonable technical and organisational measures to protect personal information against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access. These measures are reviewed and updated periodically to address evolving threats.

While we take appropriate precautions, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security.

10. Cookies

This website uses basic session cookies that are strictly necessary for the operation of the site (for example, to maintain your session when using interactive features). These cookies do not collect personal information that identifies you and are deleted when you close your browser.

We do not use tracking cookies, behavioural advertising cookies or any third-party advertising technology. We do not share cookie data with any external advertising networks.

11. Privacy Enquiries and Exercising Your Rights

For privacy enquiries, to exercise your rights under POPIA, or to submit a complaint, please contact:

We will acknowledge receipt of your request within a reasonable period and endeavour to resolve it promptly.

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. When we make material changes, we will update the "Last Updated" date at the top of this page. We encourage you to review this page periodically.

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